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GRC TRANSFORMATION

Replace spreadsheets and legacy GRC without carrying the complexity forward.

Decide what needs to work better, make sound migration choices and deliver value in manageable phases. A new platform is part of the change, not the whole answer.

 

Plan your transformation ↓

ON-DEMAND WEBINAR

From business case to implementation: how to replace legacy GRC without losing momentum.

Watch Michael Howell and Simon Skinner explain how to scope the change, make sound migration and data decisions, and deliver visible value without carrying old complexity forward.

Michael HowellMichael Howell
Head of Risk Research & Knowledge		Simon SkinnerSimon Skinner
Senior Sales Manager, EMEA

 

Watch on demand

START WHERE YOU ARE

Two starting points. One better way of working.

The right first step depends on whether you are bringing manual processes into a system for the first time or replacing a platform that no longer fits.

From spreadsheets to strategy guide cover

SPREADSHEETS AND EMAIL

Build a connected foundation.

Start with the process causing the most reporting pressure, audit friction or manual follow-up. Bring its records and owners together, then expand.

Read the buyer's guide

From complexity to clarity guide cover

LEGACY GRC PLATFORM

Replace complexity without carrying it forward.

Define the target operating model first. Then decide which records move, which systems stay connected and which processes to redesign or retire.

Read the buyer's guide

PROOF IN PRACTICE

What better GRC can look like.

Use customer results and independent research to test your assumptions, then build the case on your own baseline.

~5 days a month saved on data entry.

First Central Group replaced a limited GRC system and spreadsheet analysis with linked actions, dashboards and automated reporting. Figure from the published case study.

Customer story

Read the story

210% three-year ROI, seven-month payback.

Forrester Consulting's 2025 Total Economic Impact™ study, commissioned by Protecht, for a composite company modelled on interviewed customers. Study results, not a forecast.

Independent research

Explore the study

Make the business case for GRC transformation.

Identify quantifiable costs, realistic benefits and a stronger investment case.

On-demand webinar

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WHAT GOOD LOOKS LIKE

Connect the work. Keep decisions with people.

Information captured in daily work should support assurance, follow-up and management decisions without rebuilding the picture each time. Protecht is built for that model:

  • Connected information: risks, controls, obligations, incidents and actions in related, governed records
  • Workflows people use: reviews, evidence, escalation and reporting configured around how people work
  • Cognita AI assistance: guidance at the point of work and AI-generated report summaries that your people review and approve
  • Open connections: APIs and integrations, including Microsoft Teams and ServiceNow, so specialist systems stay authoritative.

Explore product toursMeet Cognita AI

Protecht risk dashboard showing connected risk information

PLAN THE CHANGE

Four decisions shape a better migration.

Don't copy a legacy environment into something new. Test each process, record and integration against four choices.

01

Move

What still has value?

Keep the records and relationships needed to run the process. Validate ownership, duplicates, evidence and permissions first, and treat historical data separately.

02

Integrate

Which system should own it?

Where another system is authoritative, connect the information GRC needs rather than duplicating the process.

03

Change

What should work differently?

Remove repeated entry and unnecessary steps, while keeping the reviews and approvals that protect governance.

04

Retire

What no longer helps?

Drop obsolete fields, duplicate registers and unused reports, keeping what audit, legal or regulatory retention requires.

DELIVER IN PHASES

Make the first phase meaningful and manageable.

Start small, but solve a recognised problem from end to end. An easy migration that leaves manual coordination in place proves the system works without delivering much value.

  1. Define the outcome: agree what must improve – reporting time, evidence traceability, overdue actions or rework – and record a baseline
  2. Choose a complete first use case: pick a high-friction workflow with clear boundaries, including its reviews, exceptions, actions and reporting
  3. Decide what belongs where, then test it: apply the four decisions and test with real users, evidence and exceptions, not just record counts
  4. Measure, learn and expand: compare results with the baseline, fix friction and use what works to scope the next phase.

FAQ

Questions to resolve before you make the move.

A change in how a company collects, connects and uses governance, risk and compliance information. It can mean replacing spreadsheets, updating a legacy platform, redesigning processes or integrating existing systems. The goal is better ownership, stronger evidence and more useful decisions, not simply new software.
It depends on scope, data quality and how many processes move in the first phase. A phased approach brings value forward: Pay.UK moved from spreadsheet-driven risk management to an integrated system in six months. Protecht's preconfigured registers, dashboards and workflows can be installed in minutes and tailored from there. We'll help you scope a realistic plan for your starting point.
Plan for time from a project owner, the owners of the processes moving first and a small group of operational users for design and testing. Protecht provides implementation advisors, a dedicated customer success manager, preconfigured content and training through Protecht Academy, so your team can focus on decisions rather than build. See implementation and support.
Cost depends on your users, use cases and support needs, so pricing is based on your scope. For the business case, Forrester Consulting's commissioned Total Economic Impact™ study modelled a 210% three-year ROI and seven-month payback for a composite company. Test your own numbers with the ROI calculator.
Protecht is ISO 27001 certified and SOC 2 assessed. Data is encrypted in transit and at rest (AES-256), hosted in your region, and each customer operates in a private, single-tenant environment. Single sign-on, two-factor authentication and IP restrictions are supported. See security and compliance.
Not necessarily. Current risks, controls, obligations, open actions and related evidence may need to move. Assess historical records separately against retention requirements, future use and whether controlled archive access is enough. Validate relationships and evidence, not just record counts.
Customers rate Protecht a Leader on G2, and independent analysts have named it a SPARK Matrix Leader for GRC platforms and included it in the Chartis RiskTech100. Protecht reports a 96% annual customer retention rate. The best test is your own use case: bring a priority process and we'll show it working in Protecht. See customer and analyst reviews.
AI can help people find guidance, capture information and spot patterns, but it depends on reliable data, clear context and oversight. Protecht's Cognita assistant works inside the platform on your governed data, labels everything it generates and leaves review and approval with your people. Build a connected, auditable foundation first, then judge AI use cases by their contribution to risk decisions.

THE NEXT STEP

Work out what should change first.

Bring your current GRC set-up, priority processes and open implementation questions. Protecht can help you scope migration, integrations and a credible first phase.